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Lessons from History Series Workshops

 

What Does a Lessons from History Series Workshops Look Like?

LFH Workshops
These workshops are based on one of several historical projects taken from the series and are designed to make the learning experience as interesting and engaging as possible. In the words of a recent workshop participant: "It is learning in a different way, in fact, you forget it is a learning exercise because you get so engaged in the story."

 

Workshop Formats

The format is similar for all workshops and involves setting the background to the historical project and the circumstances to why it happened. It then typically follows a timeline through the project stages that invariably look at the requirements, design, build, test, and implementation. Time is spent in analyzing problems faced by projects, and their resolution. 
 
Once the context of the historical project is known "what if scenarios" can be played out, that is these are used to reflect the potential effect under different assumptions. For example, had a principal character made a different decision, or taken an alternative course of action, what could have been the potential outcomes. This becomes a very real discussion when faced with what if scenarios like those related to Captain Smith of the Titanic.

Workshop

 

LFH Workshop

Workshops to Meet Present and Future Needs
Through exercises the workshop analyzes how the historical project solved complex problems of the day, which provide insights into solving some of today’s more challenging business problems. Clarity can be brought to how issues or risks were managed.

 

Workshop Benefits
Entertaining and full of intriguing historical details, the workshops help participants see the impact of historical decisions and compare these to the ones that they make every day. This helps explain the story and drives home some simple lessons.

  

One of the most exciting aspects of the workshop is when participants start to relate clear parallels to their own organization and projects. Taking lessons from the historical project can start a feisty discussion on how today's projects are tackled within an organization. For example, in a recent workshop (Project Lessons from the Great Escape) the discussion was sparked by how Roger Bushell had set up the project charter, and was compared to how well projects were initiated or not within the organization.

 

Workshop Exercises
Working in teams the participants take part in a series of exercises which create a different set of outcomes. These are then discussed collectively with all the teams (the overall audience) and the responses are compared. Exercises are pre-selected by workshop organizers in advance of the workshop as learning objectives are being determined.

 

 

 

Workshop

 

Workshop

Examples of Workshop Exercises
With the Titanic workshop there are two main topic areas for the exercises: Risk Management and Issues Management. 

 

The risk management knowledge area is core to project management and the Titanic story. Each of the exercises will have questions related to risk, based on the phase in the project lifecycle. Each team creates and maintains a risk log based on what were the perceived risks in Titanic’s project phases.

 

 

1.      Requirements – e.g., addressing functional and non-functional requirements risks.

2.      Design and build – e.g., various risks in crossing the Atlantic and how a design could mitigate these.

3.      Test and implementation – e.g., risks in limited sea trials.

4.      Live – e.g., risks in operational decisions How could these risks be mitigated?

 

Workshop Lengths
The workshops run as either a half-day (4 hours) or full-day (8 hours) workshop. The half-day workshops focus on key project knowledge areas, pre-agreed up front. The full-day workshop takes a broader look at all the project knowledge areas.

  

 


Workshop Setup
For the workshop the facility needs to be large enough to accommodate an audience of at least 30 participants divided into 4 teams of 7-8 per team. Each team sits together in the room (round tables if possible – left diagram). 

 

Risk Management

 

Workshop

 

Workshop Facility Requirements
The workshop is usually located offsite, or at least away from the daily work environment of the participants. The room typically requires a microphone, projector, screen, and four flipcharts. The facilitator brings a laptop and provides handout materials 2 weeks ahead of the workshop.

 

Workshop Schedule
The 8 hour day breaks out into four modules, where each consists of:  


·         Presentation - Topic (60 minutes)

·         Exercise preparation – each team answers questions and prepares a response (15 minutes).

·         Exercise presentation – each team presents the exercise results

  • through a team representative, to the overall group, to promote an open and ensuing discussion, and questions (15 minutes).

 

Workshop Fees
These vary based on length of workshop, whether the organization is non-profit or not, whether the workshop is part of an overall conference or event, and length of travel involved. 

 

 

LFH Workshop


Timing

Length

Description

9:00 - 10:00

Presentation #1 

Intro and Requirements Phase

10:00 – 10:15

Exercise preparation

 

10:15– 10:30

 Exercise presentation

 

10:30 – 10:45

Break

 

10:45– 11:45

Presentation #2 

Design and Build Phases

11:45 – 12:00

Exercise preparation

 

12:00– 12:15

 Exercise presentation

 

12:15 – 13:00

Lunch

 

13:00 – 14:00

Presentation #3 

Test and Implement Phases

14:00 – 14:15

Exercise preparation

 

14:15 – 14:30

 Exercise presentation

 

14:30 – 14:45

Break

 

14:45 – 15:45

Presentation #4

Live Phase and wrap up

15:45 -16:00

Exercise preparation

 

16:00 – 16:15

 Exercise presentation

 

16:15 – 16:45

Wrap up

Collect feedback